Privacy Policy

Last updated: June 15, 2025

CCPA Data Rights

Under the California Consumer Privacy Act (CCPA), you have the right to request access to or deletion of your personal data. We've made it easy for you to exercise these rights.

Click either button above to open your email client with a pre-filled template. Simply add your name and send to info@zentrypass.com. We'll respond within 45 days as required by CCPA.

1. Introduction

At Zentry Pass, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform and services.

By accessing or using our platform, you agree to the terms of this Privacy Policy. If you do not agree with our policies and practices, please do not use our services.

2. Information We Collect

2.1 Personal Information

We collect various types of personal information depending on your role and interaction with our platform:

For Employees:

  • Full name and contact information
  • Email address and phone number
  • Employer information
  • Check-in and check-out data at partnered workspaces
  • Usage patterns and preferences
  • Device information and IP addresses
  • Location data when using our services

For Employers:

  • Company name and business details
  • Contact information for authorized representatives
  • Employee roster and access permissions
  • Billing and payment information
  • Usage analytics and reporting data

For Workspace Partners:

  • Business name and registration details
  • Location information and facility details
  • Contact information for authorized representatives
  • Capacity and availability data
  • Usage statistics and performance metrics

2.2 Automatically Collected Information

When you use our platform, we automatically collect certain information about your device and usage:

  • Device type and operating system
  • Browser type and version
  • IP address and location data
  • Usage patterns and preferences
  • Cookies and similar tracking technologies

3. How We Use Your Information

We use the collected information for various purposes:

  • To provide and maintain our services
  • To process and manage workspace access
  • To communicate with you about our services
  • To improve and personalize user experience
  • To analyze usage patterns and optimize our platform
  • To send marketing communications (with your consent)
  • To comply with legal obligations
  • To protect our rights and prevent fraud

4. Data Sharing and Disclosure

We may share your information with:

  • Partnered workspaces (limited to necessary information for access)
  • Employers (for employee management and reporting)
  • Service providers and business partners
  • Legal authorities when required by law
  • Third parties in case of business transfers

5. Data Security

We implement comprehensive security measures to protect your information:

  • Encryption of data in transit and at rest
  • Regular security assessments and updates
  • Access controls and authentication measures
  • Secure data storage and backup procedures
  • Employee training on data protection

6. Your Rights and Choices

Under applicable laws, including CCPA and GDPR, you have the right to:

  • Access your personal information
  • Request correction of inaccurate data
  • Request deletion of your data
  • Opt out of marketing communications
  • Request data portability
  • Object to certain data processing
  • Withdraw consent where applicable

To exercise these rights, please contact us at info@zentrypass.com

7. Data Retention

We retain your information for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law. Factors that determine retention periods include:

  • The purpose of data collection
  • Legal and regulatory requirements
  • Business needs and operations
  • User preferences and requests

8. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for such transfers, including:

  • Standard contractual clauses
  • Data processing agreements
  • Compliance with international data protection laws

9. Children's Privacy

Our services are not intended for individuals under 16 years of age. We do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child, we will take steps to delete such information.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically for any changes.

11. Contact Us

If you have any questions about this Privacy Policy, please contact us at info@zentrypass.com